Welcome to Asia Tech x Singapore 2025
MEETING ROOM EXHIBITOR MANUAL
Here you will find the relevant information and forms to complete for the event. If you have any questions feel free to reach out to your operations contact. Please ensure you read each section carefully and meet the required deadlines. We look forward to working with you in making this a successful event!
CONTENTS
EVENT INFORMATION
PLAN YOUR MEETING ROOM
EVENT SERVICES
EVENT INFORMATION
Venue
SINGAPORE EXPO
1 Expo Drive
Singapore 486150
Situated within the buzzing, multicultural hub of Singapore, Singapore EXPO is the country’s largest purpose-built meetings, incentives, conventions and exhibitions (MICE) venue.
Located in the Changi Business Park, Singapore EXPO is a 10-minute drive from Changi Airport, and 20-minutes from the city center. It is close to three major expressways and easily accessed via public transport, with the EXPO train station being an interchange for two Mass Rapid Transit (MRT) lines. The venue is supported by an extensive range of amenities, including WIFI-enabled network, 5G mobile coverage, and over 1,600 car park lots to accommodate visitors’ needs.
The location also allows visitors a glimpse into the uniquely-Singaporean history and lifestyle through well-loved places of interest like the First Heritage Town Joo Chiat and Jewel Changi Airport.
Event Timings
SET UP HOURS
Sunday 25 May 09:00 - 17:00
Monday 26 May 09:00 - 17:00
Build access: Meeting Room Access ONLY
MEETING ROOM HOURS OF OPERATION
Tuesday 27 May 09:30 - 17:30
Wednesday 28 May 09:30 - 17:30
Thursday 29 May 09:30 - 16:00
REGISTRATION HOURS
Monday 26 May 14:00 - 20:00
(Exhibitors ONLY)
Tuesday 27 May 07:30 - 17:30
Wednesday 28 May 08:00 - 17:30
Thursday 29 May 08:00 - 16:00
EXHIBITION OPENING HOURS
Tuesday 27 May 09:30 - 17:30
Wednesday 28 May 09:30 - 17:30
Thursday 29 May 09:30 - 16:00
CONFERENCE HOURS
AGENDA - CLICK HERE
DISMANTLE HOURS
Thursday 29 May All dismantle must be concluded by 17:00
Please note all timings are subject to change and will be updated here.
What's Next?
- View your room on a Virtual Tour
- Submit your room layout to OPERATIONS
- Complete this electronic HEALTH AND SAFETY FORM by 22nd April
- Register your staff by 9th May via the EV2 Portal
- Order any additional services, if required
- Review our additional policies
COMPULSORY RESPONSIBILITIES
The following responsibilities are all compulsory in order for us to deliver your event package, please ensure you complete each task by the deadlines outlined below.
COMPLETE H&S FORM
Health & Safety at our shows is extremely important to keep EVERYONE safe.
Before arriving onsite we ask that all exhibiting companies read the Informa Rules & Regulations Handbook and complete the Health & Safety Form.
If the form has not been completed, or not completed to the appropriate standard, Informa organisers reserve the right to refuse build/admission to the show or ask you/your stand contractor (if applicable) to resubmit the form with further information.
IMPORTANT: All forms are due for submission by 22nd April.
SUBMIT YOUR ROOM CONFIGURATION
In order to organise your meeting room the best way possible, we need your room configuration confirmed ASAP or no later than 22nd April:
Seating Configuration – Please choose ONE option:
1. Classroom
2. Theatre
3. Boardroom
4. Banquet
To assist you in planning your configuration you may refer to the Meeting Rooms Capacity Chart.
Please email OPERATIONS with your preferred option and capacity required.
If you are planning to build in this room with your contractor, please let OPERATIONS know as additional approval and Health and Safety forms may be required.
If you require an alternative layout or additional furniture you will need to order this through PICO or CNeX.
EVENT SERVICES
The following event services are optional extras should you wish to elevate your presence onsite and arrange deliveries pre-event.
AUDIO VISUAL
Information on how to order AV for Opal rooms (Level 1) - COMING SOON
To order AV for Citrine, Tourmaline, Peridot, Topaz & Garnet rooms (Level 2) please complete the order form and return to zhenlin.chee@ascendcom.com.sg
As stocks are limited, late orders cannot be guaranteed & if accepted, will be subjected to a 30% surcharge after the deadline (1 month Before Show Date) and a 50% surcharge for on-site orders.
CATERING
All food and beverage in the Meeting Rooms must be ordered through the venue. Outside caterers are prohibited.
CATERING PORTAL - CLICK HERE
Kindly refer to the deadlines below:
- Early Bird Rate: Now till 5 May 2025
- Standard Rate: 6 May - 19 May 2025
- Portal Closure: 20 May 2025
Please email esc.sales@constellar.co if you have any questions regarding catering.
DELIVERIES
We strongly recommend that you use one of these three freight handlers for this event. Informa cannot be held responsible for the shipping of any equipment nor are they responsible for the collection and receipt of any deliveries.
- Rogers Asia Singapore - CLICK HERE
- DSV Solution - CLICK HERE
- Schenker - CLICK HERE
Informa will not sign for the goods on your behalf. You must be onsite to receive and sign for the shipment yourself at the time it arrives.
Please note that post event, Informa nor the venue are responsible for returning your shipments. You must arrange the shipment yourself and then label the boxes and leave them with the appropriate person for collection.
TRAVEL & ACCOMMODATION
ACCOMMODATION
We have appointed Burnaby Solutions as the official ATxSG Travel Concierge and Accommodation partner.
CLICK HERE to book your accommodation.
If you have any questions please contact Burnaby Solutions at enquiries@burnaby-solutions.com
PLAN YOUR TRAVEL
By Train / MRT (Mass Rapid Transit)
Singapore EXPO is served by two MRT lines: the East-West (Green) Line and Downtown (Blue) Line. You may travel by either lines and alight at the Expo MRT station (CG1/DT35), which is located nearest to Foyer Two or Hall 6.
By Public Bus
Shortest walk to Foyer One, Meeting Rooms and Halls 1-3:
96029 – Expo Halls 1-3: Bus services 12, 24, 38
96021 – Opp Expo Halls 1-3: Bus services 12, 24, 38
Shortest walk to Foyer Two and Halls 4-6:
96039 – Expo Halls 4-6 : Bus services 12, 24, 38
96031 – Opp Expo Halls 4-6: Bus services 12, 24, 38
96301 – Expo Stn Exit B: Bus services 20 and 118
By Car
Situated at the crossroads of 3 main expressways – East Coast Parkway (ECP), Pan Island Expressway (PIE) and Tampines Expressway (TPE), Singapore EXPO is a 15-minute drive from the CBD and a 5-minute ride to Changi International Airport.
By Taxi
The taxi fare from the airport to Singapore EXPO is about $15 and to the city about $20, subject to surcharges. There are two taxi stands:
Expo Halls 1-3 & Meeting Rooms: Foyer One Taxi Stand – I42
Expo Halls 4-6: Foyer Two Taxi Stand – I02
VEHICLES & PARKING
Cars and Light Goods Vehicles
First Hour: $1.80
Second Hour: $1.80
Every subsequent 30 minutes or part thereof: $1.50
Heavy Vehicles and Buses
First Hour: $3.00
Second Hour: $3.00
Every subsequent 30 minutes of part thereof: $3.00
ADDITIONAL POLICIES
CODE OF CONDUCT
Informa is dedicated to providing an inclusive and safe event experience for everyone, regardless of gender, age, sexual orientation, disability, physical appearance, body size, race, nationality or religion. We do not tolerate harassment of participants in any form. We are a diverse community of professionals, and we conduct ourselves professionally. Please be considerate and careful with your words and actions. Exhibitors in the expo hall, evening party hosts and organizers of concurrent activities should be aware they are subject to the code of conduct. Exhibitors and party hosts may not promote sexualized or offensive imagery or activities. Exhibition and party staff should not use sexualized clothing/uniforms/costumes, or otherwise create a sexualized environment. Participants asked to stop any behavior are expected to comply immediately. If a participant or sponsor engages in behavior that violates this code of conduct, Informa staff may take action they deem appropriate, including warning the offender or expulsion from the event with no refund.
SUSTAINABILITY
Sustainability is increasingly important to event attendees. Exhibiting at an Informa event allows you to highlight your company’s sustainability credentials and align with an event that champions sustainability. To ensure that your company and exhibiting stand are aligned with Informa’s sustainability goals:
1. View the Exhibitor Sustainability Checklist relevant to your stand type below and consider the steps as you plan your event
- Exhibitor Sustainability Checklist – For Shell Scheme Stands/Meeting Rooms & Pods
- Exhibitor Sustainability Checklist – For Space Only Stands
2. If you have a space only stand, ensure that your stand is compliant with Informa’s Better Stands programme as detailed in the Exhibitor Service Manual
PHOTOGRAPHY
By registering for this event you acknowledge recordings, video, and photographs are being taken during the event. By you entering this event, you give unqualified consent to: Informa, its agents, licensees to record, use and publicise your voice, actions, likeness, and appearance, in any manner and media, worldwide in perpetuity. If you wish to avoid being recorded, please do not enter this event.
DATA PROTECTION
Informa and Asia Tech x Singapore do not sell, nor distribute, attendee contact information in accordance with established privacy policies. Any company claiming to have such information to sell is not affiliated with Asia Tech x Singapore, or its parent company Informa, and do not have access to our confidential records.